A. All fees for use of the Convention Center, Executive Conference Center, theatrical venues or parking facilities, including labor, services and equipment rental must be paid in U.S. dollars by cash, check, credit card, automated clearing house (ACH) transfer, wire transfer or other manner acceptable to the City. All payments will be deposited by PCCD, but payment alone will not create a binding agreement until full execution of the use agreement by the client and City.
B. If the deposit(s) or balance due is not received by PCCD on the due dates specified in the use agreement, the event may be canceled by the Director without further notice.
C. The client is required to pay the fees established by the Director for labor, services and equipment provided at the Convention Center, Executive Conference Center, theatrical venues and parking facilities in effect at the time of the client’s event. The client must adhere to the operating policies and procedures in effect at the time of the event.
D. Space for events scheduled on a tentative basis in the Convention Center, the Executive Conference Center and theatrical venues event management system may be released at the discretion of the Director.
E. The client is required to furnish in writing 30 days prior to first move-in day of the client’s event any information requested by PCCD to determine the labor, equipment, special services and utilities that will be necessary for the proper production and management of the client’s event. Failure to provide such information in the time period specified may result in additional fees assessed by PCCD.
F. Deposits and other payments for use of the Convention Center, Executive Conference Center and theatrical venues are nonrefundable except when the City is unable to deliver possession of the facilities as provided in the use agreement, or if otherwise deemed appropriate by the Director.
G. Use agreement rates for use of space in the Convention Center, Executive Conference Center and theatrical venues may be discounted when banquets or other catered food and beverage functions are held on premises and the commission received for the food and beverage service is equal to or greater than the prevailing use agreement rates.
H. If the client exceeds the contractual move-in or move-out time in the use agreement, the client will pay the prevailing hourly overtime fees for the excess time.
I. For all events excluding conventions, 501(C)(3) nonprofit organizations whose principal place of business is located in Arizona are entitled to a 20 percent discount off the prevailing use agreement rates. (Ord. No. G-4675, §§ 1, 2(Att. A), 2005; Ord. No. G-4872, § 6, 2007; Ord. No. G-5511, § 3, 2010; Ord. No. G-5533, § 3, 2010; Ord. No. G-5894, 2014)