Sec. 13-3.1. Declarations of official intent with respect to reimbursements from note and bond proceeds of advances made for capital expenditures; definitions; authorizations; inspection.
a. Definitions.
1. Authorized officer means the Finance Director and any person with authority at the time to exercise functions of that office.
2. Bonds means and includes bonds, notes, certificates and other obligations included in the meaning of "bonds" under section 150 of the Internal Revenue Code of 1986.
3. Declaration of official intent means a declaration of intent, in the manner contemplated in the reimbursement regulations, that expenditures are reasonably expected to be reimbursed from the proceeds of reimbursement bonds to be issued after the expenditure is paid.
4. Reimbursement or reimburse means the restoration to the City of money temporarily advanced from its other funds and spent for capital expenditures (including any issuance costs) before the issuance of the reimbursement bonds. "Reimbursement" or "reimburse" does not include the refunding or retiring of bonds previously issued and sold to, or borrowings from, unrelated entities (entities not in the same "controlled group," within the meaning of the reimbursement regulations).
5. Reimbursement bonds means any issue of bonds all or part of the proceeds of which are to be used for reimbursement of capital expenditures paid before issuance of the bonds.
6. Reimbursement regulations means Treasury Regulations section 1.103-18 and any amendments thereto or superseding regulations, whether in proposed, temporary or final form, as at the time applicable, prescribing conditions under which the proceeds of reimbursement bonds when allocated or applied to a reimbursement will be treated as "spent" for all or any purposes of sections 103 and 141 to 150 of the Internal Revenue Code.
b. Authorization and requirement of declarations of official intent. Each authorized officer is authorized to prepare, sign, and include in the public records, declarations of official intent with respect to capital expenditures (including any costs of issuance of the reimbursement bonds) to be made from money temporarily available and which are reasonably expected to be reimbursed (in accordance with applicable authorizations, policies and practices) from the proceeds of reimbursement bonds, to make appropriate reimbursement and timely allocations from the proceeds of the reimbursement bonds to reimburse such prior capital expenditures, and to take any other actions as may be appropriate, all at the times and in the manner required under the reimbursement regulations to satisfy the requirements for proceeds used for reimbursement to be treated as "spent" for purposes of sections 104 and 141 to 150 of the Internal Revenue Code of 1986. No advance from any fund or account or order for payment may be made for expenditures that are to be reimbursed subsequently from proceeds of reimbursement bonds unless a declaration of official intent with respect thereto is first made. All declarations of official intent heretofore made on behalf of the City are hereby ratified and adopted.
c. Public inspection of declarations. Each declaration of official intent shall be treated as a public record and made available for reasonable public inspection not later than thirty days after the date of the declaration of official intent, and shall be available for reasonable public inspection continuously during normal business hours on every business day to and including the date of issuance of the reimbursement bonds. (Ord. No. G-3501, § 1)