Sec. 19-40. Report of transaction; transmittal; retention.
A. Every person engaged in the business of auction house or secondhand dealer shall make out at the time of the transaction a true, complete, and legible report of all goods or articles, received on deposit or consignment, trade or exchange, or by purchase, that bear a serial number or have a fair market value in excess of $100.00.
A report submitted prior to July 1, 2014, shall be made upon forms furnished or approved by the Police Department, or through the Phoenix Police Department’s online reporting portal or other electronic reporting mechanism approved in writing by the Police Department and shall be delivered to the Police Department, in the form and by the method prescribed by the Police Department, within 24 hours after receipt of the property concerned. Delivery of the report to the Police Department is accomplished when the report is delivered in person, is deposited in the United States mail, or is confirmed as submitted by the Phoenix Police Department’s online reporting portal or other electronic reporting mechanism approved in writing by the Police Department.
Effective July 1, 2014, all reports shall be made through the Phoenix Police Department’s online reporting portal, or other electronic reporting mechanism approved in writing by the Police Department, within 24 hours after receipt of the property concerned. Delivery of the report to the Police Department is accomplished when the report is confirmed as submitted by the Phoenix Police Department’s online reporting portal or other electronic reporting mechanism approved in writing by the Police Department.
The reporting party shall retain a copy of each report on the premises of the business for six months from the date of the transaction. Each report shall contain for each item received:
1. An accurate description of the property, including brand name and serial number, if any. The word "scrap" shall not constitute a description under this section.
2. The amount paid for the property, or amount allowed in trade.
3. The date and time when the property was received.
4. A statement in ten-point bold type, signed by the person from whom the property was received, that reads as follows: "All information in this report is complete and accurate. I am the owner of goods described in this report that I sold or consigned or I am authorized to enter into this sale or consignment transaction on behalf of the owner of the goods described in this report. I understand that I will be guilty of a Class 1 misdemeanor if the information in this report is not complete and accurate, or if I am not the owner of the goods sold or consigned or if I am not authorized to enter into the sale or consignment transaction on behalf of the owner of the goods."
5. The name (printed), address and age of such person. Before accepting the property, the reporting party shall require the person who is delivering the property to identify himself with a valid motor vehicle operator’s license, valid motor vehicle non-operating identification license, valid armed forces identification card or other government-issued valid photo identification sufficient to verify the information required by this subsection.
6. The serial number and type of the identification card provided pursuant to subsection (A)(5) of this section.
7. A description of such person, consisting of height, weight, race, complexion and hair color.
B. An auction house or secondhand dealer shall not purchase goods in a series of purchases for purposes of avoiding the requirements of this section. (Ord. No. G-5462, § 6, 2009; Ord. No. G-5619, 2011; Ord. No. G-5919, 2014)