Sec. 2-1001. Registration; reports.
A. Lobbyists must register before lobbying, or within five business days after first lobbying, by filing a statement that discloses the following:
1. If the lobbyist is an individual or organization, the lobbyist must provide a unique e-mail address and agree to accept all notices at that e-mail address. The lobbyist must ensure that the registered e-mail address is accurate and current at all times.
2. If the lobbyist is an individual, the name, business, and e-mail address of the lobbyist and any employee of the lobbyist who also acts as a lobbyist; provided, that an individual who is included as a lobbyist on the registration of an entity under subsection (A)(3) of this section need not register separately.
3. If the lobbyist is an organization, the name, business, and e-mail address of the entity, its chief executive officer and all its officers and employees who act as lobbyists (who must be notified by the organization in writing that they have been listed as lobbyists); provided, that the entity need not register as a lobbyist if all its officers and employees who act as lobbyists are individually registered as lobbyists under subsection (A)(2) of this section.
4. The name and business address of all persons who compensate the lobbyist to lobby and all persons on whose behalf lobbying is performed. Any change in the information required by this subsection must be reported to the City Clerk within 30 days of the change.
B. At the time of registration or any time thereafter, a lobbyist may file a statement certifying that the lobbyist intends to make no expenditures reportable under this article. Upon filing this statement, the lobbyist is exempt from the expenditure reporting requirements of this section, so long as no expenditures are made. If a lobbyist who has signed an exemption statement subsequently makes any reportable expenditure, the lobbyist must notify the City Clerk of the expenditure within ten days and will thereafter be subject to expenditure reporting requirements.
C. Lobbyists must report expenditures quarterly. Reports must be filed with the City Clerk no later than 5:00 p.m. on April 15, July 15, October 15, and January 15. If any due date is a Saturday, Sunday, or other legal holiday, the report must be filed on the next business day. Expenditures over $25.00 must be itemized separately, listing the date, amount, and nature of the expenditure, the name of the City official receiving or benefiting from the expenditure, and the person on whose behalf the expenditure was made. Expenditures of $25.00 or less for each City official may be reported in the aggregate. Expenditures for the lobbyist’s personal sustenance, family gifts, personal hospitality, preparation or distribution of informational materials, campaign contributions, professional, or consulting services not made on behalf of another person for compensation, and not rendered primarily for the benefit of a City official, office expenses, filing fees, legal fees, employees, compensation, lodging, and travel are not required to be reported.
D. All expenditures for events to which all members of the Council or any committee or subcommittee of the Council or all members who serve on a specific City of Phoenix board, committee, or commission or the City Manager, or all of the executive staff or all City of Phoenix department and function heads, are invited must be reported pursuant to subsection C of this section. Such expenditures need not be allocated to individual Council members, but the date, location, total expenditures incurred and a description of each such event must be reported.
E. A lobbyist who makes no reportable expenditures during a specified reporting period may, in lieu of the report required by subsection C of this section, file a statement certifying that there were no reportable expenditures during the period.
F. A person must not make a gift to, or expenditure on behalf of, a City official through another person to conceal the identity of the person making the gift or expenditure.
G. A person must not give a gift to a City official for the performance of official duties or if it may reasonably be interpreted to be offered in order to influence any action or decision of a City official.
H. Annually, all registered City lobbyists must re-register with the City Clerk by no later than 5:00 p.m. on January 15. If January 15 is a Saturday, Sunday, or other legal holiday, the re-registration must be filed on the next business day.
I. Each registered lobbyist must provide the information and file the reports required by this section with the City Clerk, except individuals listed as lobbyists on the registration of an entity under subsection (A)(3) of this section may comply with this requirement through reports filed by the registered entity. (Ord. No. G-3680, § 1; Ord. No. G-3804, § 1; Ord. No. G-6324, 2017)