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The Police Department shall keep a complete record of all money and personal property taken into possession, which records shall contain a copy of the notice of disposition; a copy of the receipt of sale; the name and address of the purchaser and the amount paid by him; a statement of the costs of sale and advertising; the original affidavits provided for in 2-310; and a copy of any letter or matters pertaining to the sale as required by this division. Such records shall at all times be open to the public inspection. (Ord. No. G-1785, § 1)