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a. To ensure that all contractors doing work for the City are adequately experienced, equipped and financed to meet their contractual obligations, the determination of responsible bidders shall be made by the prequalification of contractors. All contractors shall submit an application for prequalification to the City Engineer and be prequalified prior to submitting any bid to perform work for the City. The City Engineer shall formulate standards pertaining to the experience, manpower, equipment and financial condition of contractors, and shall use these standards in determining the type and value of work for which each contractor may be prequalified. The City Engineer shall recommend for award construction contracts only to firms accepted as prequalified prior to the date bids are submitted; provided, however, that the City Engineer may exempt from prequalification requirements contracts under the total value of one hundred thousand dollars, contracts of emergency nature, or contracts for types of work deemed not to require special skills or experience.

b. All contractors, except those exempt under the provisions of section (a) above, must apply for prequalification and be accepted as prequalified prior to submitting a bid for City construction work.

c. A Prequalification Board shall be nominated by the City Engineer and appointed by the City Manager. The Board shall consist of the City Engineer or a designated representative, a representative of the City Finance Department, a representative of a City operating department and a Minority Procurement Advisor. The members of the Board shall be appointed for staggered terms of two years; however, the City Manager may at any time rescind an appointment for the good of City. Vacancies on the Board shall be filled for the remainder of a term by nomination by the City Engineer and appointment by the City Manager. The Board shall meet from time to time to consider the applications submitted. The Board shall notify each applicant in writing, no more than thirty days after submittal of the application, of its acceptance or rejection of the application. The date of written notification of acceptance for prequalification shall be the earliest date on which the contractor may submit a bid. The Board may recommend changes to the dollar limitations, categories and other regulations to the City Engineer.

d. A contractor who has any objections to a Board’s rejection of his application for prequalification may obtain a review of the Board’s determination, if the contractor lodges his objection in writing with the City Clerk no later than 5:00 p.m. of the fifth calendar day following the day on which the Board’s notice of rejection was mailed to the contractor. The Board shall act upon properly filed requests within fifteen calendar days from the date of receipt of such request. If, after review, the Board again rejects the contractor’s application, the contractor may appeal to the City Engineer. If the contractor files his request for appeal in writing with the City Engineer’s secretary no later than 5:00 p.m. of the fifth calendar day following the day on which the Board’s notice of rejection of the contractor’s appeal was mailed to the contractors, the City Engineer shall conduct a hearing informally within fifteen calendar days following receipt of the contractor’s written request. At the hearing, the contractor may present oral testimony concerning the contractor’s capability and responsibility. The City Engineer shall notify the contractor of his decision within ten calendar days following the hearing. The contractor may appeal the decision of the City Engineer to the Appeals Board as established in section 31A-9(a). A contractor who is appealing any decision denying his prequalification shall not be eligible to submit a bid on any project during such appeal process. A contractor, who is denied prequalification, shall be disqualified in the same type of work or category of value for a period of six months thereafter. (Ord. No. G-2772, § 1; Ord. No. G-3313, § 1)